Executive / Personal Assistant
EMPLOYMENT HISTORY
JOURNELLE, New York, NY 11/2022 – 8/2023
Executive / Personal Assistant to the CEO (Contract)
• Managed professional and personal scheduling for 2 owners + family, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Coordinated complex scheduling and extensive calendar management across multiple time zones, as well as management of content and flow of information to staff and family.
• Managed the planning and logistics for meetings/calls, ensuring there is preparation for each, such as the creation of meeting agendas, preliminary research and development of background briefings, and the management and confirmation of attendee list, as well as appropriate meeting set-up, and greeting of guests.
• Attended meetings on behalf of executives, taking notes and recording minutes.
• Draft reports, letters, proposals, spreadsheets, and charts; maintain databases; prepare and coordinate oral and written communication with internal and external parties at all levels.
• Coordinate domestic and international travel arrangements for Principal, Family & senior staff; prepare detailed travel itineraries inclusive of flights, visas, hotels, meeting agendas, ground transportation, and meal coordination.
• Maintain airline miles, hotel, and credit card points across all airlines, hotels, and credit cards and manage passport renewals and obtain visas for required countries for the family.
• Manage and approve timecards and leave requests utilizing NetSuite & Rippling for employees reporting to the Owner.
• Maintain an updated “to-do” list that included action items, meetings, phone calls, emails, and follow-ups.
• Lead project manager for multiple aspects of simultaneous projects including cost, planning, scheduling, supervision, management of personnel, and management of sub-contractors to ensure all project targets are met.
• Prepare monthly expense reports, pay all personal bills & manage accounts.
DONNA KARAN, New York, NY 1/2022– 8/2022
Executive / Personal Assistant
• Provided the highest level of personal and business support to Donna Karan.
• Oversaw company operations. Responsible for numerous administrative functions, including the management of all correspondence, daily scheduling, daily to-do lists, tracking expenses, production reports, and T&A calendar.
• Managed travel itineraries: Travel (Business/Personal/Family) - often complex (private and commercial air) Coordinate and booked international and domestic flights, ground services, meet and greet services, and hotels; prepared and submitted necessary Visa forms and documentation.
• Provided a bridge for smooth communication between the principal’s design office, Company stores / Warehouse, Studio Director, Estate Managers, philanthropic boards, travel professionals, Doctors, lawyers, investment/financial advisors, friends/family, and wide-ranging initiatives; demonstrating confidence and trust to maintain credibility, superior, solid decision making.
• Professionally interface with a full Rolodex of contacts including family and friends of the principal.
• Managed extensive wardrobe, art, and antique collection; storage, shipment, selling, and procurement.
• Coordinated high-end special events and parties, dinners, social gatherings, etc.
• New Hires - Manage position searches, onboarding, interview, and New Hire paperwork.
• Acted as primary gatekeeper and liaison for the executive’s private households including NYC, East Hampton, and Parrot Cay- managing household staff & tracking Staff schedules, PTO, and managing their to-do list.
• Tracked expenses, creating detailed reports related to all spending.
• Personal shopping executed special requests, birthday gifts, running errands, and related duties as needed.
• Always maintain confidentiality and discretion.
THE RENOVATED HOME, New York, NY 5/2018 – 1/2022
Executive / Personal Assistant to CEO
• Provided industrious personal and business support to the CEO and personal support to the family.
• Managed CEO's calendar, prioritized time, and schedules, communicate reminders when needed, and liaise with business.
and personal constituents; operate with discretion given the exposure to critical, sensitive, and confidential information.
• Drafted correspondence, emails, and reports and manage the CEO's emails/incoming communication by prioritizing, categorizing, and responding on his behalf; ensure immediate responses to urgent matters.
• Managed business and personal events and party planning, including dinners and social gatherings.
• Directed operations at residences in Manhattan, East Quogue, and Miami
• Managed household operations, and maintenance of car collection and boats
• Handled personal shopping, execute special requests, and run errands.
• Liaise with personal and business associates, PR contacts, and...
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